Naphtali People Operations Coordinator
People Operations Coordinator
HR
Naphtali Consulting & Research
About the role
Naphtali is growing a distributed team and an OPT applicant pipeline that runs through Hub job listings and structured inquiries. We are hiring a People Operations Coordinator to support recruiting coordination, applicant tracking, and onboarding checklists alongside leadership and IT. What you'll do: - Coordinate job listing updates in Hub and track applicant inquiries through review stages - Schedule interviews, collect feedback, and maintain organized hiring records - Support onboarding checklists, access requests, and first-week orientation for new hires - Communicate professionally with applicants about status, next steps, and documentation needs - Partner with department leads on hiring priorities and with Computer Science on Hub access provisioning - Help maintain confidentiality and consistent process across OPT and staff hiring workflows
Requirements
Must have: - Eligible for OPT or STEM OPT with authorization to work in the United States - Prior coordination, recruiting support, HR assistant, or office operations experience - Excellent email and video communication with strong confidentiality habits - Comfort using structured tools (CRMs, spreadsheets, shared calendars, ticket-style workflows) Nice to have: - Familiarity with employment authorization timelines (OPT, STEM OPT reporting, start-date planning) - Experience supporting remote or hybrid teams - Interest in immigration services or consulting environments